Privacy policy

Effective date: 10 November 2026

1. Who we are

Worqly is a recruitment and managed staffing brand operated by Monday Made Ltd (company number 17521177), registered in England and Wales. Registered office: Unit 3, Brook Court, Blakeney Road, Beckenham, United Kingdom, BR3 1HG.

Monday Made Ltd trading as Worqly is generally the controller of personal data collected through worqly.co.uk and our recruitment services. A hiring business or another provider may be an independent controller for its own purposes. Contact us at hello@worqly.co.uk for privacy enquiries.

2. Who this notice covers

This notice applies to visitors, prospective and registered professionals, job applicants, placed workers, client contacts, referees and others who communicate with Worqly. It covers website forms, recruitment, introductions, managed staffing and related administration. A separate employment privacy notice or additional information may be provided where needed for workers employed by Monday Made Ltd.

3. Information we collect

Professionals and applicants

Name, contact details, general location, CV, employment history, qualifications, skills, sector experience, preferred roles, rates, hours, days and location/remote preferences, interview details, application responses, references and right-to-work or DBS status where relevant. Forms may ask about career goals, reasons for seeking flexible work and how you heard about us. Please avoid submitting unnecessary sensitive information.

Placed workers

Where needed for employment and payroll, we may collect date of birth, home address, National Insurance number, bank and tax details, proof of identity and right to work, contracts, hours, absence, leave, performance and relevant payroll records. Health or adjustment information is collected only where necessary and lawful.

Business contacts

Contact and business details, job requirements, pay and budget information, recruitment preferences, correspondence, interview feedback, agreements and billing records.

Website information

Technical and security information, such as device/browser information, IP address and server logs, may be processed by our hosting and infrastructure providers. Unsubmitted registration and business enquiry drafts are saved locally on your device as described in our Cookie Policy.

4. Sources of information

We obtain data from you directly through forms, emails, calls and interviews; from prospective clients, referees and previous employers where appropriate; and, where lawful, from professional networking sites or publicly available professional sources. If we obtain your data indirectly, we provide required privacy information within the applicable legal timeframe unless an exemption applies.

5. Purposes and lawful bases

Recruitment and matching

We register applicants, assess experience and availability, identify opportunities, communicate about roles, coordinate interviews and manage introductions. Our bases are legitimate interests in operating a fair, effective recruitment service, and steps taken at your request before entering a contract where applicable.

Placements and employment

We onboard workers, administer employment contracts, working time, pay, holiday and absence, and manage placement issues. Bases include performance of a contract, legal obligations and legitimate interests where appropriate.

Client services and finance

We respond to enquiries, fill vacancies, manage client relationships, agreements, invoicing and accounting. Bases include legitimate interests, contracts with individuals where applicable, and legal obligations.

Security and improvement

We secure our systems, troubleshoot faults and improve our processes under legitimate interests and legal obligations as appropriate.

Marketing

We may send relevant updates or offers only where permitted by UK electronic marketing rules. Where consent is required, we seek it; where a lawful business-to-business route applies, we provide an opt-out. Recruitment communications about applications and opportunities are distinguished from promotional marketing.

6. Candidate introductions and disclosure

We may share relevant CVs, profiles, experience, skills, availability and pay expectations with prospective hiring businesses to assess suitable opportunities. We aim to discuss an opportunity with you before sharing identifiable details where practicable. Hiring businesses may independently process information they receive for their recruitment decisions. We do not sell candidate databases.

7. Providers and recipients

We use Lovable for website development and associated infrastructure, Supabase for database/backend services, and Simplicity in Business for relevant payroll, employment administration and/or invoice finance services. We may also use secure email, hosting, accounting, identity-checking and professional advisory providers as needed. Roles as controller or processor depend on the service and arrangements. Information may be shared with HMRC, regulators, courts or other bodies where legally required. Simplicity's published privacy notice is at https://www.simplicityinbusiness.co.uk/privacy-policy/.

We apply appropriate access controls and contractual safeguards to processors. Third parties acting as independent controllers are responsible for their own privacy practices.

8. Sensitive information and checks

Special category information (for example health information needed for reasonable adjustments) is used only where an Article 9 condition and an Article 6 lawful basis apply, such as employment-law obligations where appropriate. Criminal-offence information and DBS checks are handled only where legally permitted and relevant to the role, with the required additional safeguards. We do not request sensitive information merely to profile applicants.

9. AI-assisted administration

Worqly may use software and AI-assisted tools to organise information, support matching, draft communications and streamline administration. Appropriate human involvement is maintained in consequential recruitment decisions. We do not intend to make solely automated decisions with legal or similarly significant effects without a lawful basis and applicable safeguards. Where personal data is processed by an AI supplier, we assess the supplier's privacy, security and transfer arrangements. We do not authorise the use of identifiable candidate data to train general-purpose models without an appropriate legal basis and transparency.

10. How long we retain information

Inactive professional profiles and unsuccessful applications are normally retained for 12 months from the last meaningful candidate interaction or the conclusion of the relevant application, as applicable, then deleted or anonymised unless a lawful reason justifies further retention. We may contact candidates to refresh details or confirm continued interest.

Employment, payroll, tax, accounting, contractual and other records are retained for the longer periods required by applicable law or reasonably necessary for legal claims. For example, PAYE records generally need to be kept for at least three years from the end of the tax year they relate to, and company accounting records may need to be kept for six years from the end of the relevant financial year. Specific retention depends on record type and circumstances. Necessary suppression records may be retained to respect opt-outs.

11. International transfers and security

Some providers may store or access data outside the UK. Where UK restricted-transfer rules apply, we use an adequacy arrangement or appropriate safeguards such as the UK International Data Transfer Agreement or UK Addendum, together with any necessary assessments. We apply proportionate organisational and technical security controls, including restricted access, authentication and secure service providers. No online system is completely risk-free.

12. Your rights

Subject to legal conditions and exceptions, you can request access, correction, erasure, restriction, portability, object to certain processing (including direct marketing), withdraw consent where used, and exercise protections relating to qualifying automated decisions. Contact hello@worqly.co.uk. We normally respond within one month, subject to lawful extensions, and may verify your identity. Withdrawal of consent does not invalidate earlier lawful processing.

13. Marketing and communications

You may opt out of promotional messages at any time by using an unsubscribe option where available or emailing hello@worqly.co.uk. We may still contact you about active applications, placements, legal requirements or requested services.

14. Website storage and external links

Our website uses limited browser local storage for unfinished form drafts. See our Cookie Policy for the precise keys and how to clear them. External websites linked from Worqly have their own privacy practices.

15. Complaints and updates

Please contact us first at hello@worqly.co.uk if you have concerns. You can also complain to the Information Commissioner's Office at https://ico.org.uk or 0303 123 1113. We may update this policy as our services or legal requirements change; the current version will appear on our website.

16. Contact

Monday Made Ltd trading as Worqly | Company no. 17521177 | Unit 3, Brook Court, Blakeney Road, Beckenham, United Kingdom, BR3 1HG | hello@worqly.co.uk